Resources A-Z

Policy

To complete a bachelor’s degree program within eight semesters, the average course load for students is 15 to 17 credit hours per semester. Students must enroll in at least 12 hours for full time enrollment. Students must enroll in 12 to 19 hours (20 for the BBA program) in any regular semester with the following exceptions:

• Graduating Students: Seniors in ECAS and the BBA program, in their final semester of study, may enroll in fewer than 12 hours or more than 19 hours (but no more than 22 hours) if those hours complete their degree requirements. This requires permission from the academic affairs office in each respective undergraduate school. In Oxford College, students in their fourth and final semester of study may overload if those hours complete their AA requirements. Oxford students who are enrolled beyond their fourth semester of study may enroll in fewer than 12 hours as needed to complete their AA requirements.

  Underloads: Students must enroll in a minimum of twelve credit hours in a regular semester, except for students who have received credit load accommodations from the Department of Accessibility Services (DAS). The academic affairs office in each school may allow a student to drop below 12 hours as a part of a response to exceptional circumstances.

• Overloads: Students may petition the academic affairs office of their undergraduate program (OUE in ECAS, ASC in Oxford, Nursing Program Director, and BBA Advising in the BBA program) to overload up to 22 credit hours. These petitions will be considered if the student’s cumulative GPA is above 3.5, and/or if there are extraordinary reasons for this exception. Students should not expect to be approved for exceptions on a regular basis. Students with outstanding incomplete grades at the start of a semester may not overload.

• For Emory College of Arts and Sciences: Applied music and PE courses do not count toward the nineteen-hour limit, but are included in the 22-hour maximum for all courses.

All credit for academic work must be awarded in the semester in which the work is undertaken, including summer sessions, directed readings, and internships.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Procedure

This form is for students who wish to request an overload.

Fall Overload Petition Form

Summer Overload Petition Form

Emory College students are not required to take more than two final exams on a given calendar date. Students may use this form to verify the exam policy conflict with OUE and then communicate with their faculty to reschedule an exam. Students should attach a copy of their official final exam schedule from OPUS (located on the menu under the Academics Tab) to the form before submitting.

*Please note that this form can only be used in cases where a student has three or more exams on one calendar day. Students with three exams in a 24 hour period do not qualify for this process.

Additionally, this form can be used in situations where students have two exams scheduled during the same time period.

Spring 2024 Exam Conflict Form

Students who have more than 12 AP/IB/International test exam credits posted to their Emory transcript are eligible to request swaps to credit and non-credit bearing test courses, or to drop previously earned test credits. Only test credit submitted to the Office of Admission by the appropriate deadline (the end of a student's first semester at Emory) is covered by this process. You may not add  additional credits to the transcript after the deadline through this process.

Please note that if you make a change, this could affect the GERs awarded, courses that apply to majors or minors, and your eligibility for Transient Study.

Undergraduate students admitted to Emory University as students in Emory College of Arts and Sciences may receive up to 12 credit hours towards hours required for graduation.  Students with more than four acceptable AP, IB or equivalent test scores may receive a non-credit-bearing course waiver for each additional test. This allows students to begin with more advanced courses in areas where they did not receive AP/IB credit towards graduation but did meet the requirements for credit as shown on the tables below. 

The full Advanced Placement and Exemption Policy can be found in the Emory College of Arts and Sciences Catalog.

Review AP & IB Equivalencies

This form is only for new first year students who completed college courses BEFORE starting at Emory. Students must submit your official transcript from the previous institution and complete this form so that the Office of Admission may review and make a decision about awarding credit. All previous college credit (transcripts and forms) must be submitted to the Office of Admission by the END of your first semester at Emory.

Once you have received your Transfer Credit Evaluation you will want to review it to ensure that courses you expected to receive Emory credit for have transferred. If you notice any courses that are missing, or that there are obvious errors (for example, course not loaded into the correct General Education Requirement section), please contact the Office of Admission to correct by emailing  admission.processing@emory.edu. 

In the event that the Office of Admission cannot act upon your request, but you believe that there is an equivalent Emory course, you may file a Transfer Credit Appeal. Should you need advice on if or how you should appeal, you may schedule an appointment with an OUE Academic Advisor.

Transfer Credit Appeal Form

This form allows students to declare a majors/minors or to remove an existing major/minor from their record. Please read the notes below BEFORE completing the form.

Declaration of Major/Minor Form

Notes

1. The Declaration of Major/Minor form is accessible in OPUS under the Course Planning and Enrollment Tile.
2. The OPUS form will display your current academic plan, and you may request to add or remove a major, minor, or concentration from that page.
3. Your request is subject to department review. Within 24 hours, you will receive an automated email with guidance on contacting the appropriate undergraduate staff member for next steps. 
4. If you have any questions about the form or the process, please contact OUE.Records@emory.edu.

Following the conclusion of the regular Add/Drop/Swap period, students have an additional period of time to petition for a late drop. These requests, which must be received by the end of the twenty-fifth teaching day of the semester, and will be reviewed by OUE before being processed.

Extended Drop Form

Due to the Family Educational Rights and Privacy Act of 1974, Emory administrators are unable to discuss academic or personal concerns with the family members of students. The FERPA Consent Form provides authorization for Emory to discuss these concerns with specifically named individuals that the student chooses. The form can also be used for the student to revoke access if desired.

Students who wish to change their projected graduation date should fill out the Expected Graduation Term Change form for their advisor to review.

Students who are planning to graduate from Emory College must complete the graduation application process in the semester they intend to graduate.

GRADUATING STUDENTS

Students enrolled in the Dual Degree Engineering Program at Georgia Tech apply to graduate from Emory in their final semester at Tech. Students must complete the graduation application process at both schools to receive their degrees.

GRADUATING DUAL DEGREE ENGINEERING STUDENTS

Students graduating in the spring semester of their senior year may request permission not to walk with their class using this form.

Request to Graduate in Absentia

Students who have 16 or fewer credit hours to fulfill in the summer or fall term after the second semester of their senior year may petition to walk with their graduating class at Commencement by submitting this form.

Please Note: This form is only for Permission to Walk in Spring Commencement Ceremony (For those not completing degree requirements in May and who will graduate the next summer or fall.)

Request for Permission to Walk

Students wishing to temporarily discontinue their studies at Emory College for medical reasons can request a temporary leave of absence.

Leave of Absence Form

Students wishing to temporarily discontinue their studies at Emory College due to active military duty can request a temporary leave of absence.

Leave of Absence Form

Students wishing to temporarily discontinue their studies at Emory College for personal reasons can request a temporary leave of absence.

Leave of Absence Form

A Letter of Good Standing, also referred to as a Dean’s Certification or Dean’s Verification, is sometimes required by employers, graduate school programs etc.

• If you are in need of a Dean’s Certification for an application to medical school or other programs in the health professions (dental school, veterinary school, etc.), please contact  Pre-Health Advising.
• If you are in need of a Dean’s Certification for an application to law school, please contact  Career and Professional Development.
• For Domestic Transient Study, the Letter of Good Standing is completed through the application process. Please do not use this form.
• Students in need of enrollment verification for financial lenders, jury duty, insurance, etc. must contact the Office of the University Registrar

The Letter of Good Standing is provided by Emory College to college students only. Students enrolled in other schools should contact their relevant school.

Students requesting to resume their studies at Emory College following a leave of absence must complete an application for readmission. Once readmitted to the college, students will need to meet with their academic advisor and register for courses for the next immediate semester.

For students with valid Emory credentials

If your Emory credentials are still valid (i.e. your username and password still work) please use this link to request readmission. The form is best viewed in Internet Explorer or Safari.

Request for Readmission Form

For students without valid Emory credentials

If your Emory credentials are no longer valid (i.e. your username and password do not work), please email oue.records@emory.edu

Readmission Deadlines

Please note the final deadline for readmission for any given semester:

Students who have been accepted to or enrolled in the Business School or School of Nursing may request to return to the College of Arts and Sciences if their Emory career started at Oxford or Emory College. This process should be completed as early as possible and no later than the first day of classes in the term you wish to return.

Return to the College from Business/Nursing

Notes:

1. Register for classes. You will be discontinued from Business School/School of Nursing and reinstated to ECAS; any Nursing or Business classes will be dropped by those respective Registrars. You will be given an enrollment time for the next enrollment period in ECAS OR you can register during Add/Drop/Swap, depending on the time of year. Please allow up to 2 business days for processing.
2. Contact Housing and Financial Aid to determine eligibility for future semesters, if applicable.

Students who are considering transferring out of Emory University to another institution are required to complete the Transferring Out Process. In the first instance, the student should connect with their OUE Academic Advisor to discuss the process and receive guidance on first steps.

Note: International students should also contact ISSS to transfer their I-20 to their new school once they have been accepted. Contact 404-727-3300.